Grants Administrator
Full Time • Washington, D.C.
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Position Title: Grants Administrator
Department: Executive Reports To: President
Primary Location: Washington, DC FLSA Classification: Exempt
Parameters: Full-time; 12 months/year Pay Range: $58,000 - $63,000
Position Summary: The Grants Administrator is responsible for coordinating the development, administrative management, reporting and closeout of grants and other programmatic investments made by the University. The Grants Administrator will ensure that the University’s grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Duties and Responsibilities: To perform this job successfully, each primary job responsibility must be performed satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the primary job responsibilities. Other duties may be assigned to meet business needs.
- Provides administration for the grants process throughout all stages including initiating, receiving, assessing, tracking, payment/check requests, documenting all inquiries and/or proposals; assuring that submitted documentation meets all University and legal requirements; and maintaining accurate and timely records of university grant-making and other programmatic activities.
- Prepares grant applications and proposals for submittal, including writing, reviewing, and editing grant applications and proposals
- Provides technical assistance to grantees with online application and reporting processes.
- Maintains the online nonprofit database and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history.
- Oversees standard terms and conditions for grant award letters and agreements.
- Assists with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
- Prepares monthly reports on funded and non-funded project status
- Works with Leadership Officers to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings.
- Supports the University’s finance and communication functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information.
- Maintains and verifies payment records, reviews invoices and records receipts
- Other duties as assigned aligned with BAU’s strategic objectives.
General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective, and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the university and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all university policies, rules, regulations, and guidelines as they relate to this position.
Education and Experience Requirements:
- Bachelor’s degree, Master’s preferred.
- 5+ years of applicable grant administration experience, required
- Experience in university, nonprofits, or the private sector, highly desirable
Creative and innovative thinker, who actively presents new opportunities, proposes solutions and recommends best practices.
Excellent written and verbal communication, interpersonal skills, especially when collaborating with multiple departments within the university and exceptional customer service skills.
Willingness and ability to work in a multi-cultural environment; highly organized and be able to quickly adapt to change.
Working knowledge of general office equipment and experience providing high-quality service in a high-volume environment
To ensure the health and safety of our community, BAU requires COVID-19 vaccinations for faculty and staff.
Knowledge, Skills, and Abilities:
Qualified applicants must possess, and applicant must clearly reflect work experience that demonstrates the following:
Knowledge of the principles and practices of public and business administration
Knowledge of the organization, functions and activities of the various sectors of the university, and those of other governmental agencies
Knowledge of basic accounting principles and procedures
Knowledge of research techniques and the sources and availability of current information
Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness
Ability to prepare meaningful and informative special and regular financial and statistical reports
Ability to exercise sound judgment in analyzing facts and arriving at conclusions
Ability to establish and maintain effective working relationships with fellow employees and the general public
Ability to follow complex oral and written instructions
Ability to express oneself effectively orally and in writing.
Work Environment: Work is primarily performed under general supervision in an office setting with appropriate climate control. Travel, early morning, evening, and weekend work may be required.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally, and all other sedentary criteria are met.
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability, and creative problem-solving skills are important.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights for any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Compensation: $58,000.00 - $63,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
In 2014, BAU, now Bay Atlantic University, was established and licensed to operate in the District of Columbia. Bay Atlantic University is defined by six key aspects: Affordable, Focused, Global, Connected, Central and Dynamic. We put our students in the best position to succeed in their careers/lives by offering degree programs that are in high demand fields and rapidly growing. Being in the heart of DC, means being connected and that is why we offer degrees in Politics, Business, and Information Sciences: the three core industries that power DC and the world. All our programs have focused curriculum that are updated each year to remain consistent with current trends in the fields.
BAU aspires to make the most of its strategically central location, right in the heart of Washington, DC. (We are located just steps away from Lafayette Park, next to the White House). It is a top priority for us at BAU to expose all our students, domestic and foreign, to the incredibly rich environment of the Greater Washington Area.
Our strengths as a young and dynamic university are in undergraduate degrees in Economics, Business Administration, Political Science and International Relations, Information Technology, Data Science. We have a large MBA Program and also Graduate degrees in Cybersecurity and Big Data Analytics. We are also offering non-degree programs on Job Readiness, Entrepreneurship, Adobe in-design Series and English (ESL).
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